NOV – Monthly Show, “Natures Rhythms: Botanical Impressions” Take-in: Sunday, NOV 16, 9:30-1pm
Reception: Saturday, NOV 22, 3-5 Art Removal is Friday, NOV 28 by 5pm to accommodate the Holiday Bazaar.
DEC – OPEN NOW – Small Image Show Show, “Whimsical Wonders” Deadline is NOV 23
Take-in: Sunday, NOV 30 , Reception/Grand Opening, December 6 , 3-5pm & 10%. Art Removal: January 3/4 (no exceptions please)
DEC – OPEN NOW – Holiday Bazaar” Deadline to enter is NOV 11 @ noon
Setup:: Saturday, NOV 29 8am (Event) 10am – 8pm. Take Down: 8pm. We’ve got the music and refreshments for the public, we just need you! It’s a great opportunity to 20 artists. 10 inside and 10 outside, However, if we do not fill the gallery, then we all can be inside. Donation of $20 per artist goes toward the refreshments. Let’s create the buzz on Small Business Saturday in Carlsbad! Artists apply here today.
Best of Show August – Cheryl Ehlers, ” Rhapsody”, Acrylic | People’s Choice NOV: Joan Hansen, “Lady Kate”, Arcylic
Grab the chance to demo, and interact with the community, while you sell out front at the receptions. Become a Featured Artist for the day. Advertising applies. See Box 4 below.
Members are responsible for knowing the guidelines required to enter shows. Fees are not refundable under any circumstances.
- PLEASE READ THE MONTHLY SHOW INFORMATION BEFORE APPLYING.
- Important to know: Clear your browser history if you experience issues entering art information.
- You must be a Member. Member Application.
- Take-in hours: 9:30 am – 1 pm. Refer to the Annual Calendar above for all show details.
- Please don’t apply if you have no intention of participating; it takes a spot for another artist wanting to enter. Please be considerate of your peers.
- Apply for the Monthly Show , click here. The shows may close if we reach capacity. (It is always announced at the top of the page.)
- Regular Monthly Shows: We accept up to 4 entries. All art must not be less than 9″ and no larger than 60”, measured on the diagonal. (1 large piece only is accepted per artist). Special shows may stipulate other requirements.
- Know the wiring requirements . Read Box 5: Gallery – Policies, Hosting, Calendar, Docs, and Info. Use the correct wiring protocol listed.
- All art must be for sale and presented professionally. All edges must be painted and/or gallery wrapped if not framed, clean, with no cracks. Review guidelines in Box 5.
- Know your diagonal measurement, and sizes to complete the payment section of the application. (diagonally is corner to corner frame included)
- No Application form edits allowed: So enter it correctly the first time. You have only 24 hours of your submission date, for any exception. Submit corrections to ncagpresident@gmail.com.
- Art Removal: This occurs at every following take-in, unless specified differently. We do not store art in the gallery for over 24 hours. Make arrangements to remove it immediately.
- Early Take-in exceptions: Must be approved gy the Gallery Manger, There are take-in procedures that must be followed. Please contact Gertrude at gertlewis55@gmai.com
- Sold Art from Members Shows Only You can replace your art pieces with one of the same size, free of entry costs. Please bring in a typed replacement labels. (no handwritten replacment labels. For Open Shows, there is a $1- fee for such replacements as noted in the Prospectus.
- HOSTING Calendar Link:. Every Member is required to host the gallery. during each month in which they enter artworks. The Hosting Calendar Link is found in Box 5. (read the details) selected dates and times to the Hosting Calendar chair at coalcalendar@gmail.com. Sign up for Hosting early to secure a date.
- Refer to the Annual Calendar for all gallery dates/timelines, and information on all shows. Do not be left out! To be sure you enter as soon as the show opens, mark your calendar ahead of time.
- RECEPTIONS: Support your Peers: The receptions are important! Meet our new artists, and share your art with the public, as well as with each other. We encourage you to attend all of them!
- Reception donations are appreciated. Every dollar goes toward the food. purchases. Donate here. Wine is also appreciated.
- Reception: Helpers needed. Sign-up here, and thank you!
Be prepared. Below is a glance at the updates on what is going on in 2025. Open shows for all artists. Please review them and place them on your calendar so you do not miss any of them. Visit the Open Call for Art – EVENT page of this website.
NEW: Artist Assist “HOW TO” tools to enter any open show. Read and print.
We are seeking volunteers to assist with these shows, so please lend a hand and reach out to us at info@northcoastalartgallery.com. Thank you.
Calling All Community & NCAG Artists
You are the Ambassadors for the Arts!
Visit our new Art on the Green page for all the Details and Instructions.
Participation Donation: Members: SAT, 9-4pm and SUN, 10-4pm (flexible) $25/35, Non-Members $45/$55, SUN Only $35 for everyone. Monies are non-refundable, and inclement weather credits will be applied. View the details on how to process requests for inclement weather.
A new, improved, 3-step process welcomes any Exhibitor to apply. Applications will open every Thursday at 8 am and close every Wednesday at 5 pm for the upcoming weekend. You’re only steps away.
QUES: Contact Julie Brooks, Director of Programs via text (909) 538-6218.
All the details for each item are located on the tabs at the left.
- Refer to all the Index tabs on the left.
- Various Shows/Events: View Box 2
- FREE OPPORTUNITIES:
- Join Art Talk the first Wednesday of each month 5-6:30pm
- Share an Inside Look of yourself, art and your inspiration with Members. Every 2nd Wednesday of the month 5-6pm.
- Enter to Demo or Sell your art anytime, at the front of the gallery.
- Become a Featured artist during a reception.
- View the requirements here.
- To become a FA, send a bio, art photo, or a photo of yourself to be used in advertising to ncagpresident@gmail.com
- Or decide to Host your own reception. Contact Gertrude Lewis, Gallery Manager for details.
- Cards/Shrinks.Holiday Sales and Ornaments – View Box 11
- November 29th Holiday Bazaar held at the Gallery and Plaza. Interested? Review the options we have for you to join us here. Limited spots.
- COAL Village Art Fair (sponsored by SIMA)
- Art on the Green (View Box 3)
- Become a volunteer: Signup Application or use the Signup Tasks and Special Needs
- Become a Member: Apply here
The COAL/NCAG’s policies, procedures, and forms governing the Gallery management operations are listed below. Everything is at your fingertips and is intended to be used as a reference for the League’s current information required for being a Member. *Note: Information is updated regularly.
- Welcome letter (All Members’ information – SAVE)
- Art Show Rules, Guidelines, Categories (Learn the procedures)
- How to Prepare Your Wires for Art for Exhibiting in the Gallery
- Best of Show Winners (Winners are provided a $50 stipend)
- NEW: Artist Assist “HOW TO” tools to enter any open show. Read and print.
- Monthly Show Winners
- Demos & Expressions & Demo Artists
- Volunteering (We need more of you)
- Gallery Hosts Substitutes, (Fee-Based)
- Hosting Calendar, Viewable only – (Not editable). Email your selected date, to the Ellen Cramer, Calendar Chair at coalcalendar@gmail.com and obtain a confirmation. Add Google Calendar to your phones to keep up to date. Do not depend on the Gallery Calendar. It is a free download. Or hire a substitute host (see list above) and confirm wiith the Calendar Chair.
- Card / Shrink-Wrap Guidelines
- Parking Permit – Signup You must use the QRCode to scan and enter your information idrectly yourself.. It takes 24 hours to process, to park in the lots (we hav e disbanded the signup link)
- Creating a Gallery Bio – Tips
- Instagram and Facebook: Contact 1COALPR@gmail.com for submissions.
- Newsletter Advertising Policy
- Membership Brochure
The Gallery Manual of Procedures is also available onsite at the front desk for all Members referencing the above listed details.
Go to our Demos & Expression page to learn more about schedules and instructors. Sponsored in part by the Carlsbad Cultural Art Department. TIME: 1:45 PM – 3:15 PM. Doors open to register at 1:30 PM
- Go to our entire Demos & Expression page from here
- Become one of our paid Demo artists
- Grab a seat, bring a friend to the Demo by RSVP’ing here
- Paint Along Classes register here.
- Take our Demo & Expression Survey and tell us how we are doing here
- Consider being a Demo artist representing the Gallery
Baffle availability 2026: Varies with 2-month and some 1-month openings. Opening dates are posted in your newsletter, the Brushmark. All entries are to be completed online. Fees are not refundable for any changes.
Ensure that you can comply with all the guidelines, schedules, and deadlines ahead of time. Please consider entering the Monthly Shows if you cannot meet the requirements. Thank you.
Baffles are now closed. Apply Here. We changed our schedules due to Gallery schedules. Please review the Baffle Calendar for all the timelines. (NOV/DEC)
Baffles will be available for JAN/FEB 2026, and will open the end of NOV with notification .
Fees are $90 for 2 months. Shows will close automatically when filled. Apply/Pay here. Fees are not refundable, and Baffles are not transferable.
BEFORE YOU APPLY: Make certain you meet the requirements below.
- First: You must have your schedules booked and managed ahead of time (no exceptions are made for scheduling exceptions)
- Baffle Guidelines and Instructions. (Print/save) (Review this carefully)
- Art Show Rules, Guidelines, Categories (Review this carefully) to display in the Monthly Shows and Baffle Walls.
- Baffles: No glass (Review Baffle Guidelines)
- Weight: You must not exceed 1.5 lbs per piece, with up to 6 pieces at 1.5 lbs each. More can be placed if you have light frames (Review Baffle Guideline above)
- Artwork: Must be a variety of works, over 50% originals versus giclees or prints. The giclees or prints must not dominate the baffle space in quantity.
- Take-in and removal Baffle schedules: (Review Baffle Schedule Calendar Dates above). They can vary due to activities in the gallery that are unplanned. You will be notified.
- AFTER YOU APPLY: You must process the following:
- Email a copy of your Artist Waiver/Agreement to the Baffle Coordinator, Charcee Colosia. If it is not received, you are not qualified to hang your art until you have done so.
- Send to charlotte.charcee@gmail.com. (Do not send parcel post ).
- Rotation Schedule: Is sent via email, with a reference Schedule. All art must be removed by 5 pm, or it will be stored off-site for a fee of $10; you will need to retrieve it. (They can vary based on activity in the gallery; you will be notified)
- Hosting: Calendar all of your Hosting dates immediately with the COALCALENDAR@gmail.com. Hosting Calendar link here.
- Read/save all your emails. Questions: contact the Baffle Coordinator, Charcee Colosia, at charlotte.charcee@gmail.com.
You have an opportunity to participate in a juried process to secure a (2-month term) or more in our jewelry cases, when available. Contact our Coordinator, Julie Brooks, for further details at Juliebrooksclay@gmail.com.
You are required to be a paid Member. Payment by Paypal, credit card, or debit cards are accepted. Fees are not refundable
Review the Jewelers/3D/Pedestal Instructions, and then email (2) images to Julie. If accepted, you will be redirected to pay and enter your application to secure your placement.
Jewelers Towers info: 5”w x 11.5”d X 15” h, load weight bearing 5 lbs, enclosed with a glass shelf. Please protect any bases that might scratch the glass with felt, cork, or other media. 2026 Fee is $50 for 2-months. Enter carefully. Payment by Paypal, credit card, or debit cards are accepted. Apply/Pay here.
3D Towers Info: 15”w x 11.5”d X 15” h, load weight bearing 5 lbs, enclosed with a glass shelf. 2026 Fee is $50 for 2-months. Apply/Pay here.
Pedestal Info: 14×14 base with an acrylic cover. Please protect any bases that might scratch the glass with felt, cork, or other media. 2026 fee is $35 for 2-months. Apply/Pay here.
Schedule you’re Hosting: Calendar Link. Review and then send (2)selections to COALCALENDAR@gmail.com
You may secure a (2-month term) for placement on one of 3 pedestals. (Pedestal rentals are not available in August, September or December due to the Open Shows. Contact the Coordinator, Julie Brooks, for further details at Juliebrooksclay@gmail.com.
Pre-approval is required by contacting Julie Brooks at the email above. After approval, you may proceed.
Fees: $31 for 2 months, and it is not transferable. All entries are to be completed online. Payment by Paypal, credit card, or debit card. After approval, you may proceed to Apply/Pay here. for one pedestal. Fees are non-refundable
Pedestals: 14w x14w with a 12wx12x acrylic pad. Please protect your bases with felt pads or a bumper on the bottom to display (Art scratches the acrylic)
No labeling or descriptions may be placed on the outside of the Pedestals; it all must go under the protective acrylic covers.
Load-bearing weight: Up to 60lbs.
Schedule you’re hosting date. Calendar Link here, and send information to the COALCALENDARA@gmail.com.
Become a Gallery artist on our website ARTIST PAGE
APPLY Here: The Application is specific to the details required to process.
As a current member of the Carlsbad Oceanside Art League (COAL), you are registering to have your artist page displayed on the COAL/NCAG website. You must include the following:
- A high-reso photo of yourself not over 2 mg.
- An Artist Statement and/or Bio as filled out below
- Upload 6 high-reso photos of your artwork, not over 2 mg each
- Acknowledge the Waiver to Hold Harmless the COAL/NCAG for any works that are copied from the website without your permission.
- A registration fee of $45.00 is payable on this application.
- Updates to your artist page are $5.00 each to help defray our website’s monthly hosting costs.
Please allow 7 days to complete the process and get your page up and running.