QUICK GLANCE: ALL THINGS FOR MEMBERS TO KNOW. This page includes all the basic Gallery procedures, opportunities, and artists needs to participate at COAL/NCAG. Always review the 2026 Annual Calendar for schedules and any changes, we regularly add activities to it. Calendar events in advance, and always verify them against the Calendar.
Best of Show JAN– Fatemeh (Rose) Rezaei, Sanctuary, Oil | People’s Choice JAN: (Nov) Barbara Davies
2026. Art Share. For our Members, come join, talk about your artwork, and meet your fellow artists. Free every 1st Wednesday of every month. 5-6:30 pm. Join with host Scott Bruckner.
FEB 11, 5-6pm @ the Gallery – Open to the public. Come meet and talk to Nancy Hackamack, our featured Monthly Artist. Meet, listen, learn about her inspirations, art, and passions and journey with “live streaming” too! Free. Sign Up to be the next artist. Web streaming and social media advertizing applies. Hosted by Cheryl Ehlers.
2026 Become a Reception Featured Artist, sign up for the month we host a reception, and grab the chance to demo, sell, and interact with the community, free, while out front. Social media advertising applies. See Box 4 for details below.
Members are responsible for knowing and following the guidelines, schedules, and timelines required for the Monthly Shows. Fees are not refundable. All artwork is welcome regardless of theme.
You must be a Member in good standing before you apply for a show. Membership Application.
- Please read the updated 2026 Gallery and Monthly Show Art Guidelines before you apply.
- Apply for the Monthly Show , SHOW Application click here. The shows may close early if we reach capacity.
- All dates, time and schedules can be found on the COAL Annual Calendar above. It is a dynamic calendar, so review it often.
- Read above for: Take-in hours & Art Removal information.
- No Application edits are allowed 24 hours after submitting: So please review your information correctly before completing your entry. Any issues, send to ncagpresident@gmail.com.
- Please bring a 1-page bio to take in for the Monthly Show Desk Book.
- No Early Take-in: Please coordinate with a fellow artist or friend.
- HOSTING Calendar Link:. Every Member is required to host the gallery. during each month in which they enter artworks. The Hosting Calendar Link is found in Box 5. (read the details). Selected dates and times go to the Hosting Calendar chair at coalcalendar@gmail.com. Sign up for hosting early to secure a date.
- If you cannot host, you are required to find a substitute replacement to participate. A Substitute Host list, with instructions, is available in Box 5.. You must immediately contact the Calendar Chair to schedule.
- Receptions: We encourage you to attend and support fellow artists.
- Monthly Shows that have a reception requirement, and to participate by donating the amount of $5 (as found within the Monthly Show application). Every dollar helps cover rising costs and goes toward the food/refreshment purchases also have a requirement or Donate here. Thank you.
- Reception: Helpers are needed. Sign-up here, and thank you!
Be prepared. Below is a glance at the updates on what is going on in 2026. Open shows are for all artists. Please place them on your calendar so you do not miss any of them. Visit the Open Call for Art page for complete details.
NEW: Artist Assist “HOW TO” tools to downsize your images for any open show. Read and print.
Calling All Community & NCAG Artists. You are the Ambassadors for the Arts!
Visit our new Art on the Green page for all the Details and Instructions. Fees are not refundable, and we do provide rain credits. Signup is 7 days a week. here is the link
QUES: Contact Julie Brooks, Director of Programs via text (909) 538-6218.
All the details for each item are located on the tabs at the left.
- FREE ART OPPORTUNITIES:
- Join Art Share the first Wednesday of each month 5-6:30pm, Contact Scott Bruckner @ COALmembership1@gmail.com.
- Become a Featured Gallery Artist. Share an Inside Look of yourself with the public anmd members and provide your, art and inspiration . Every 2nd Wednesday of the month 5-6pm. Sign up here. (each artist has 30 minutes)
- Demo or Sell your art anytime, at the front of the gallery. Just let us know.
- Become a Reception Featured artist.
- View the requirements here.
- To become a FA, send a bio, art photo, or a photo of yourself to be used in advertising to ncagpresident@gmail.com
- Host your own reception. Contact us at info@northcoastalartgallery.com for details.
- FEE BASED ART OPPORTUNITIES
- NOV Holiday Bazaar held at the Gallery and Plaza. Interested? Review the options we have for you to join us here. Limited spots.
- COAL Village Art Fair (sponsored by SIMA)
- Art on the Green (View Box 3)
- VOLUNTEERING
- Is an obligation of all Members and you can learn new things in the process. It keeps the gallery growing for everyone. Join in and start to help us out.
- Become a volunteer: Signup Application or use the Signup Tasks and Special Needs
The COAL/NCAG’s policies, instructions, and forms governing the Gallery management operations are listed below. It takes good business practices to run a gallery, so we have provided you everything you need to know. *Note: Information is updated regularly.
- Welcome letter (All Members’ need this information).
- Gallery and Monthly Show Art Guidelines Learn your correct medium for shows.
- How to Prepare Your Wires for Art for Exhibiting in the Gallery. This is a must.
- Best of Show Winners (Winners are provided a stipend).
- NEW: Artist Assist “HOW TO” tools to enter any open show. Read and print.
- Monthly Show Winners.
- Demos & Expressions & Demo Artists.
- Volunteering (We need more of you).
- Gallery Hosts Substitutes, (Fee-Based).
- Hosting Calendar, Viewable only– (Not editable). Email your selected date, to the Ellen Cramer, Calendar Chair at coalcalendar@gmail.com and obtain a confirmation. Add Google Calendar to your phone to keep up to date. Do not depend on the Gallery Calendar at the desk always. It is a free download.
- Parking Permit – Signup You must use the QRCode to scan and enter your information idrectly yourself. It takes 24 hours to process, to park in the lots.
- Creating a Gallery Bio – Tips (Needed for Monthly Shows.
- Instagram and Facebook: Contact 1COALPR@gmail.com for submissions.
- Newsletter Advertising Policy
- Membership Brochure
The Gallery Manual of Procedures is also available onsite at the front desk for all Members referencing the above listed details.
Visit our Demos & Expression page to learn more about schedules and instructors. Sponsored in part by the Carlsbad Cultural Art Department. TIME: 1:45 PM – 3:15 PM. Doors open to register at 1:30 PM.
- View our entire Demos & Expression schedule from here.
- Become one of our paid Demo artists.
- Grab a seat, bring a friend to the Demo by RSVP’ing here
- Paint Along Classes: Registeration is open for limited seating for JUN/AUG classes here.
- Take our Demo & Expression Survey and tell us how we are doing here.
- Consider becoming a Demo artist representing the Gallery. Contact Cheryl Ehlers at ncagpresident@gmail.com or call the Gallery (760)-434-8497.
Baffle availability 2026: Varies with 2-month and some 1-month openings. Opening dates are posted in your newsletter, the Brushmark, or via email. You are required to be a paid Member of COAL to apply. Fees are not refundable.
You must be a 2026 paid Members to apply. Ensure that you can comply with all the instructions, schedules, and deadlines before you apply. Otherwise, please consider entering the Monthly Shows. Thank you.
Baffles will open for new applications on FEB 1 @ 8AM for APR 19/JUN 26. (It has a change due to upcoming gallery repairs. Note: New take-in/take-out hours: 11 am – 5 pm only. No artists are permitted in the gallery early or after hours without express permission.
Baffles. Apply Here.
Fees are $90 for 2 months. Shows will close automatically when filled. Apply/Pay here. Fees are not refundable, and Baffles are not transferable.
BEFORE YOU APPLY:
- First: Manage your schedules and arrangements ahead of time. You have plenty of time. There are no exceptions made for scheduling.
- Review the Baffle Guidelines and Instructions. (Print/save) (Review this carefully)
- Art Show Rules, Guidelines, Categories (Review this carefully) to display in the Monthly Shows and Baffle Walls.
- No glass, and the weight restrictions must be adhered to in the instructions. (no exceptions are allowed)
- Artwork: Must be a variety of works, over 50% original’s versus giclees or prints. The giclees or prints must not dominate the baffle space in quantity.
- Take-in and removal: 11 am -5 pm only. (Review the Baffle Schedule Calendar above). You will be notified of any changes via email.
- AFTER YOU APPLY: You must process the following:
- Provide an Email with a copy of your signed Artist Waiver/Agreement to the Baffle Coordinator, Charcee Colosia. You are not qualified to hang your art until you have done so. charlotte.charcee@gmail.com.
- Space Assignment Schedules: Are designated on a first-come, first-served application basis. An email will be sent to all artists with the assigned space.
- All art must be removed by 5 pm. (Make arrangements to have it removed the same day)
- Hosting: Calendar all of your Hosting dates immediately with the COALCALENDAR@gmail.com. Hosting Calendar link here.
- Read/save all your emails.
- Questions: contact the Baffle Coordinator, Charcee Colosia, at charlotte.charcee@gmail.com.
You are required to be a paid Member of COAL to participate. Contact Julie Brooks, Director of Programs for assistance.
@ juliebrooksclay@gmail.com or (909) 538-6218.
Payment is due 30 days in advance of the scheduled upcoming session. Payment is made by Paypal, credit card, or debit card. Fees are not refundable
Review the Jewelers/3D/Pedestal Specifications, and then email (2) images to Julie. If accepted, you will be redirected to pay and enter your application to secure your placement.
Review the Jewelry/3D Install and Schedule Instructions. If you are not able to make the date and time, please make arrangments for an assistant to help you. Thank you.
Jewelers Towers info: 15”w x 11.5”d X 15” h, load weight bearing 4 lbs, enclosed with a glass shelf. Please protect any bases that might scratch the glass with felt, cork, or other media. 2026 Fee is $45 for 2-months. Payment by Paypal, credit card, or debit cards are accepted. Apply/Pay here.
3D Towers Info: 15”w x 11.5”d X 15” h, load weight bearing 5 lbs, enclosed with a glass shelf. 2026 Fee is $45 for 2-months. Apply/Pay here.
Pedestal Info: 14×14 base with an acrylic cover. Please protect any bases that might scratch the glass with felt, cork, or other media. 2026 fee is $35 for 2-months. Apply/Pay here.
You must schedule your Hosting dates. Schedule via the: Calendar Link. Review and then send (2)selections to COALCALENDAR@gmail.com
You may secure a (2-month term) for placement on one of 3 pedestals. (Pedestal rentals are not available in August, September, or December due to the Open Shows. Contact the Coordinator, Julie Brooks, for further details at Juliebrooksclay@gmail.com.
Pre-approval is required by contacting Julie Brooks at the email above. After approval, you may proceed.
Fees: $31 for 2 months, and it is not transferable. All entries are to be completed online. Payment by PayPal, credit card, or debit card. After approval, you may proceed to Apply/Pay here. for one pedestal. Fees are non-refundable
Pedestals: 14w x14w with a 12wx12x acrylic pad. Please protect your bases with felt pads or a bumper on the bottom to display (Art scratches the acrylic)
No labeling or descriptions may be placed on the outside of the Pedestals; it all must go under the protective acrylic covers.
Load-bearing weight: Up to 60lbs.
Schedule your hosting date. Calendar Link here, and send information to the COALCALENDARA@gmail.com.
Become a Gallery artist on our website ARTIST PAGE
APPLY Here: The Application is specific to the details required to process.
As a current member of the Carlsbad Oceanside Art League (COAL), you are registering to have your artist page displayed on the COAL/NCAG website. You must include the following:
- A high-reso photo of yourself not over 2 mg.
- An Artist Statement and/or Bio as filled out below
- Upload 6 high-reso photos of your artwork, not over 2 mg each
- Acknowledge the Waiver to Hold Harmless the COAL/NCAG for any works that are copied from the website without your permission.
- A registration fee of $45.00 is payable on this application.
- Updates to your artist page are $5.00 each to help defray our website’s monthly hosting costs.
Please allow 7 days to complete the process and get your page up and running.