Monthly Shows, Schedules, Programs, Gallery & More
View all dates and information by going to THINGS TO KNOW below.
MAKE NOTE: DEADLINE TO ENTER THE JULY MONTHLY SHOW is JUNE 28th. TAKE-IN IS JUNE 30th, 9:30 – 1:30 pm (Aloha, mark your Calendars for a Luau)
Best of Show and People’s Choice
JULY Show: Enter by June 28th. Take-in and art pick up is JUNE 30th. Enter if you are only going to participate.
JULY Reception, JUL 12. We are going to have a Luau!
Demo, interact with the community, and sell out front at the receptions. Become a Featured Artist for the day. Advertising applies. See Box 4 below.
THINGS TO KNOW
Answer all your questions here.
Members are responsible for knowing the guidelines required to enter shows. All entries are completed online. Payment is by PayPal, credit card, or debit card. Fees are not refundable under any circumstances.
- PLEASE READ THE MONTHLY SHOW INFORMATION BEFORE APPLYING.
- Important to know: Clear your browser history if you experience issues entering art information.
- You must be a Member to join the shows. Member Application.
- Take-in hours: 9:30 am – 1 pm. Always refer to the Annual Calendar for all show details above. (A good idea to print it and keep it) But check it often, we are growing, and things are changing.
- Please don’t apply if you have no intention of participating, it takes a spot for another artist wanting to enter. This needs to be communicated immediately, and not on the Deadline, it must be sooner. Be considerate to others, please.
- To register for the Monthly Show Application, click here. Register early; the show may close when it reaches capacity. (It is always announced at the top of the page.)
- Regular Monthly Shows: up to 4 entries. All art must be less than 9″ and no larger than 60”, measured on the diagonal. (1 large piece is accepted). Special shows may stipulate other requirements in the Prospectus.
- Know the wiring requirements located in Box 5: Gallery – Policies, Hosting, Calendar, Docs, and Info.
- All art must be for sale and presented professionally. Not using a frame? All edges must be painted and/or gallery wrapped, clean, with no cracks. If not, it may be turned away with no refund. Review Guidelines in Box 5.
- Know your diagonal and size to complete the application and use for the payment information, respectively. (diagonally, corner to corner frame to be included)
- Use the correct wiring protocol listed in Box 5.
- Application Form Edits: Changes to entry forms must be received within 24 hours of your show submission date. Submit corrections to ncagpresident@gmail.com.
- Art Removal: This occurs at every following take-in, unless specified differently. We do not store leftover art in the gallery for over 24 hours. Review the Annual Calendar for further information, above.
- Take-in exceptions: On rare occasions, if you need an early take-in, everyone must contact the Gallery Manager for prior approval. Please contact Gertrude at gertlewis55@gmai.com
- Sold Art from Members Shows: You can replace your art pieces with one of the same size, free of entry costs. Please bring typed replacement labels. For Open Shows, there is a fee for such replacement as noted in the Prospectus.
- HOSTING Calendar Link:. Member artists are required to host the gallery for one session (usually 3 hours) during each month in which they enter artworks. The Hosting Calendar is found at the link above. Submit selected dates and times to the Hosting Calendar chair at coalcalendar@gmail.com. You will receive a notification of the accepted option. Please note: The hosting policy and sign-up can be found by reviewing Box 5: Gallery – Policies, Hosting, Calendar, Docs, and Info.
- Use the 2025 Annual Calendar for all gallery dates/timelines and information on all our shows. Do not be left out! To be sure you enter as soon as the show opens, mark your calendar ahead of time. ( See above)
- Support your Peers: The receptions are important! Meet our new artists, and share your art with the public, as well as with each other. We encourage you to attend all of them!
- Reception donations are appreciated. Every dollar goes toward the food. purchases. Donate here. Wine is also appreciated.
- Reception: Helpers needed. Sign-up here, and thank you!
Be prepared. Below is a glance at the updates of what is going on in 2025. Open shows for all artists. Please review them and place them on your calendar so you do not miss any of them. Visit the Open Call for Art – EVENT page of this website.
NEW: Artist Assist “HOW TO” tools to enter any open show. Read and print.
We are seeking volunteers to assist with these shows, so please lend a hand and reach out to us at info@northcoastalartgallery.com. Thank you.
Calling All Artists
A Sellers Permit, is required (see info here). Contact Deb Capetz for further details at debcapetz@gmail.com. More info to come!
Members to $25/$35 (1-day or 2-days)
Non-Members to $45/$75 (1-day or 2-days) Art is reviewed for acceptance.
All fees are non-refundable. (Arrangements are made for inclement weather)
This payment feature is available for payment on the day of only for Members and Non-Members. Art on the Green is an artist COAL program where you can exhibit and sell your artwork every weekend (Sat and/or Sun) at the Carlsbad Inn on the front lawn (weather permitting). More details to come.
All the details for each item are located on the tabs at the left.
- Refer to all the Index tabs on the left.
- Various Shows/Events: View Box 2
- FREE OPPORTUNITIES:
- Enter to Demo or Sell your art anytime, at the front of the gallery.
- Become a Featured artist during a reception, provide a
- Demo/Sell during a Reception here.
- View reception instructions here.
- To become a FA send bio, art photo, or a photo of yourself to be used in advertising to ncagpresident@gmail.com
- Host your reception. Contact Gertrude Lewis, Gallery Manager.
- Cards/Shrinks.Holiday Sales and Ornaments – View Box 11
- NOMINAL FEE OR VOLUNTEERING OPPORTUNITIES
- COAL Village Art Fairs (sponsored by SIMA)
- Holiday Market Gallery front sale (TBA). Volunteering is required to participate.
- Art on the Green (View Box 3)
- Sip n’ Piint Along’s at the Gallery
- Entry into the next available space at the CB Shoppes at the mall (special requirements required)
- Volunteering: Signup Application or use the Signup Tasks and Special Needs
- Become a Member: Apply here
The COAL/NCAG’s policies, procedures, and forms governing the Gallery management operations are listed below. Everything is at your fingertips and is intended to be used as a reference for the League’s current information required for being a Member. *Note: Information is updated regularly.
- Welcome letter (All Members’ information – SAVE)
- Art Show Rules, Guidelines, Categories (Learn the procedures)
- How to Prepare Your Wires for Art for Exhibiting in the Gallery
- Best of Show Winners (Winners are provided a $50 stipend)
- NEW: Artist Assist “HOW TO” tools to enter any open show. Read and print.
- Monthly Show Winners
- Demos & Expressions & Demo Artists
- Volunteering (We need more of you)
- Gallery Hosts Substitutes, (Fee-Based)
- Hosting Calendar, Viewable only – (Not editable). Select any available date, and email your request to the Calendar Chair at coalcalendar@gmail.com to obtain a confirmation. If you experience issues with incorrect times appearing on your phone, you will need to update your phone browser or add Google Chrome. It is a free download.
- Card / Shrink-Wrap Guidelines
- Parking Permit – Signup Get yours monthly here. You can also use this link to obtain it
- Creating a Gallery Bio – Tips
- Instagram and Facebook: Contact 1COALPR@gmail.com for submissions.
- Newsletter Advertising Policy
- Membership Brochure
The Gallery Manual of Procedures is also available onsite at the front desk for all Members referencing the above listed details.
Go to our Demos & Expression page to learn more about schedules and instructors. Sponsored in part by the Carlsbad Cultural Art Department. TIME: 1:45 PM – 3:15 PM. Doors open to register at 1:30 PM
Baffle availability 2025: Varies with 2-month and some 1-month openings. Opening dates are posted in your newsletter, the Brushmark. All entries are to be completed online. Payment by PayPal, credit card, or debit card. Please remember. Fees are not refundable.
Ensure that you can comply with all the guidelines, schedules, and deadlines ahead of time. Please consider entering the Monthly shows if you cannot meet the requirements. Thank you.
Baffles will open for OCT/NOV/DEC on AUGUST 1 @ 7 am until OCT/NOV are filled.
Baffles for December will be filled after all entries from above have been taken.
Please read the Baffle Guidelines before entering. You are signing an agreement that states you will follow all the requirements and comply. There are no exceptions.
Regular fees are $90 for 2 months, $135 for three months (when available), and $45 for one month. Shows will close automatically when filled. Apply/Pay here. Fees are not refundable, and Baffles are not transferable.
BEFORE YOU APPLY: Make certain you meet the requirements below.
- First and foremost, you must have your schedules booked and managed ahead of time (no exceptions are made for scheduling exceptions)
- Baffle Guidelines and Instructions. (Print/save)
- Art Show Rules, Guidelines, Categories (review carefully, the accepted weight, size, and specifically the Categories for labeling purposes).
- No glass on framed artwork is permitted. We move the Baffles.
- Weight is an issue. You must not exceed 1.5 lbs per piece, and only up to 6 pieces at 1.5 lbs of weight can be placed on the baffles. You may hang more pieces if they are lighter in weight. PLEASE WEIGH YOUR ART. Do not overcrowd the panels. Your panel will be reviewed after hanging.
- Artwork: Must be a variety of works, over 50% originals versus giclees or prints. The giclees or prints must not dominate the baffle space in quantity.
- Take-in and removal Baffle schedules: The schedules, dates, and times. are firm. Please, make arrangements for someone else to manage it for you if you are unable to do so.
- AFTER YOU APPLY: You must process the following:
- Your Artist Waiver/Agreement: Please email the copy you receive immediately to the Chair. If it is not received, you are not qualified to hang your art until you have done so.
- Send the copy (received via email) to the Baffle Coordinator at: charlotte.charcee@gmail.com. (Do not send parcel post ). Get someone to assist you if needed.
- Rotation Schedule: Is sent via email, with a reference Schedule. All outgoing arts are to coordinate with the outgoing artists, and all art must be removed by 5 pm, or it will be stored off-site for a fee of $10, you will need to retrieve it.
- Hosting: Calendar all of your Hosting dates immediately with the COALCALENDAR@gmail.com. Hosting Calendar link here.
- Read/save all your emails. Questions: contact the Baffle Coordinator, Charcee Colosia, at charlotte.charcee@gmail.com.
You have an opportunity to participate in a juried process to secure a (2-month term) or more in our jewelry cases, when available. Fees are $42 for 2-months. All entries are to be completed online. Payment by Paypal, credit card, or debit card. Please remember. Fees are not refundable. Contact our Coordinator, Julie Brooks for further details at Juliebrooksclay@gmail.com.
You are required to be a paid Member.
Space is limited. New Jewelers/3D Tower/Pedestal artists Apply/Pay here. Towers: Fee-based $42 for 2 months. Enter carefully.
Review the Jewelers/3D/Pedestal Instructions, and then email to the above. If accepted, you will be redirected to pay and enter your application to secure your placement.
3D Towers: 15”w x 11.5”d X 15” h, load weight bearing 5 lbs, enclosed with a glass shelf. Please protect any bases that might scratch the glass with felt, cork, or other media.
Schedule you’re Hosting: Calendar Link. and send the selection COALCALENDAR@gmail.com
You have an opportunity to participate in a juried process to secure a (2-month term) for placement on one of three available columns, 14″x14″ with a 12″x12″. acrylic shielded base, load weight bearing 60lbs maximum. (Pedestal rentals are not available in the month of August or September due to the Open Shows. Contact the Coordinator, Julie Brooks, for further details at Juliebrooksclay@gmail.com.
Fees are $42 for 2 months. All entries are to be completed online. Payment by Paypal, credit card, or debit card. Please remember. Fees are not refundable.
Space is limited for use of the pedestals (one pedestal per artist). If accepted, you will be redirected here to pay and enter your application details. Space is limited ,so act now Apply/Pay here. Fee-based, $31 for 2 months. Your location is not transferable.
Pedestals: 14wx14x with a 12wx12x acrylic pad. Please protect your bases with felt pads or a bumper on the bottom to display (Art scratches the acrylic)
Schedule you’re Hosting date. Calendar Link here, and send information to the COALCALENDARA@gmail.com.
Become a Gallery artist on our website ARTIST PAGE
APPLY Here: The Application is specific to the details required to process.
As a current member of the Carlsbad Oceanside Art League (COAL), you are registering to have your artist page displayed on the COAL/NCAG website. You must include the following:
- A high-reso photo of yourself not over 2 mg.
- An Artist Statement and/or Bio as filled out below
- Upload 6 high-reso photos of your artwork, not over 2 mg each
- Acknowledge the Waiver to Hold Harmless the COAL/NCAG for any works that are copied from the website without your permission.
- A registration fee of $45.00 is payable on this application.
- Updates to your artist page are $5.00 each to help defray our website’s monthly hosting costs.
Please allow 7 days to complete the process and get your page up and running.