Your Information for Monthly Shows, Schedules, Programs, Gallery & More
MONTHLY SHOW: February Monthly Show: “Where the HeArt Is” open now until JAN 31, or when filled!
JAN PEOPLES CHOICE
Will be listed on February 1
FEB Show: FEB 3 – MAR 2
Reception: FEB 8, 3pm – 5pm We are supporting the Gently Hugged campaign at the Gallery, FEB 1 – FEB 27, Drop off an item anytime new or used for a newborn, Let’s make this happen.
PLUS a 10% off art all day! Stop in, meet the artists and enjoy!
Membership Renewal due by Jan 31: Apply here to enjoy all the benefits of COAL, and what the Gallery has to offer: APPLICATION
Baffles are now CLOSED for May (1-mo) We are awaiting the Inspire Program entrants, in order to release any more openings by April 15th. Baffles will OPEN for JUN/JULY on April 20th. View Tab 7, below.
It is the Member’s responsibility to follow the steps required to enter shows. All entries are done online. Payment is via Paypal, Credit Cards, and Debit cards are accepted. Please remember program fees are non-refundable.
- Important to know: Before submitting, clear your cached browser history to enter the application if you experience issues.
- Member Monthly Shows You must be a Member in good standing.
- Regular Monthly Shows: up to 4 entries. All art must not be less than 9″ and no larger than 60” measured on the diagonal. (1 large piece only is accepted). (Special shows may stipulate other requirements in the Prospectus).
- Know your diagonal measurement, height and width to enter into the appropriate location on the application.
- Review the new wiring requirements in Item 5: Gallery – Policies, hosting, Calendar, Docs and Info.
- Enter the shows early: We can fill sooner than the deadline date. Entries can no longer be accepted when the show reaches capacity. To enter the Monthly Show Application: Enter the Monthly Show here.
- Take-in: The Gallery will be open and accept at art from 10am to 1pm.
- Important: Your art will be reviewed at take-in, to meet our standards/guidelines, or be prepared, it may be turned away. All art must be presented professionally for public sale. Not using a frame? Make certain edges are all painted or gallery wrapped, and finished. All art is to be clean, no cracked or dirty frames, glass, or molded mats. Think of it as this, “would you buy it??
- Application Edits: Must be received up to 24hrs of your show submission, date. Do not submit two applications, one will get deleted automatically.
- All early take-in must be approved by the Gallery Manager, and signed in to be accepted. If it is left without notification, it will not be accepted. Contact Gertrude at [email protected]
- Art Removal: Normally at every next take-in, unless specified differently. We do not store leftover art in the gallery. Review Annual Calendar.
- Members HOSTING Calendar Link:. You must host 1 sitting, Ix for each month, Please note: This is a viewable Calendar only. The Hosting Calendar link is also provided in our Tab 5.
- Members Shows: You can replace your art pieces, same size if sold, free. Labels must be typed and included. Open Shows: There is a fee for replacement listed on the Prospectus.
- Use to “NEW” 2025 Annual Calendar for all gallery dates/timelines and information on all our shows. Schedule ahead to time in your calendar.
- Please Support your Peers: The receptions are important! Meet our new artists, and share your art with the public and each other.
- Reception donations are appreciated. Every dollar goes toward the food. purchases. Donate here. Wine is also appreciated.
- Reception: Helper Team Signup here and thank you!
We need Volunteer Members to assist us, to keep the shows, and gallery running. Please, sign up to volunteer at some level in support of the Gallery.
DO YOU KNOW WHAT IS HAPPENING IN THE GALLERY? Read below.
Silent Auction Item: JANUARY – Lavender Fields by Lorraine Marie Cote. This is a necessary part of funding our programs. View our Silent Auction page. We encourage your artistic donations!
Below are a glance at the updates of what is going for 2025. Open shows for all artists. Please review them and place them on your calendars Tab 5. so you do not miss any of them.
We are seeking volunteers to assist with these shows so please lend a hand, and reach out to us at [email protected]. Thank you.
Entrance is fee-based;
Members to $25/$35 (1-day or 2-days)
Non-Members to $45/$75 (1-day or 2days)
You must have a Sellers Permit, (see info here) and, Contact Deb Capetz for details at [email protected]. More info to come!
This payment feature is available for payment on the day of only for Members and Non-Members. Art on the Green is an artist COAL program where you can exhibit and sell your artwork every weekend (Sat and/or Sun) at the Carlsbad Inn on the front lawn (weather permitting).
Read all the details on the tabs on the left.
- Art on the Green: Tab 3
- Baffle Artists: As announced via eblast. Tab 7
- Jewelry / 3D artists. Tab 8
- Pedestal Artists (3D). Tab 8
- Various Shows/Events: Coming in MAY, AUG, SEPT, DEC. Tab 2
- Artist Website Page: Signup for an Artist Page. Tab 10
- FREE Opportunities: At the gallery storefront Sign up here.
- Enter to Demo or Sell your art in front of the gallery (reception days exception)
- Stage a Free Demonstration anytime, in front of the gallery
- Host an Artist Reception (Requirements apply (Contact Gallery Mgr.)
- Volunteering : Signup Application or use the Signup Tasks and Special Needs
- Holiday Sales – Cards and Ornaments – Tab 11
The COAL/NCAG’s policies, procedures, and forms governing the Gallery management operations are listed below. Everything is at your fingertips and is intended to be used as a reference for the League’s current information required for being a Member. *Note: Information is updated regularly.
- Welcome letter (All Members’ information – SAVE)
- Art Show Rules, Guidelines, Categories (Learn the procedures)
- How to Prepare Your Art with the *New ProHanger Mounting Procedures
- Best of Show Winners (Winners are provided a $50 stipend)
- Monthly Show Winners
- Demos & Expressions & Demo Artists
- Volunteering (We need more of you)
- Gallery Hosts Substitutes, (Fee-Based)
- Hosting Calendar, Viewable only – (Not editable). Select any available date, and email your request to the Calendar Chair at [email protected] to obtain a confirmation. If you experience issues with incorrect times appearing on your phone, you will need to update your phone browser or add Google Chrome. It is a free download.
- Parking Permit – Signup Directly issued to Hosts. If visiting as a Member, signup again above. (The month’s will be current monthly on this signup page) .
- Card / Shrink-Wrap Guidelines
- Creating a Gallery Bio – Tips
- Instagram and Facebook: Contact [email protected] for submissions.
- Newsletter Advertising Policy
- Membership Brochure
The Gallery Manual of Procedures is available onsite at the front desk for all Members. However the details are also above for reference.
Go to our Demos & Expression page to learn more about schedules and instructors. Sponsored in part by the Carlsbad Cultural Art Department. TIME: 1:45pm – 3:15PM.
Baffle availability 2025: Will vary this year. 2-months, and some 1-month openings will apply. Opening dates are posted in the Brushmark, the first of each month. Location assignments are “first come first serve” based on the sign-up date received.
PLEASE do not apply unless your 2025 Membership Dues have been paid first. Read below to see if you qualify before entering.
Baffles are closed for MAY a (1) month show with limited space, until we get our entrants for the Inspire Youth Program. There may be open space available in May, TBA on April 15th. The fee for May is $45 for (1) month.
Baffles will open on APR 20th for JUN/JUL.
Regular fees are $90 for (2 )months,. Shows will close automatically when filled. Apply/Pay here. Fees are not refundable, and correctness is the responsibility of the artist to enter carefully. You must be able to meet the Gallery Baffles Schedules to apply.
- BEFORE YOU APPLY: You need to be able to COMPLY with all the following below information.
- First, review the Baffle Guidelines and Instructions. (Print/save)
- Second, review the Art Guidelines and Preparation . (Print/save)
- No glass on framed artwork is permitted.
- The weight of artwork must not exceed 1.5 lbs per piece, up to 6 pieces at 1.5 lbs at this weight, or more if lighter weighted pieces. Do not crowd or over weight the panels.
- Artwork: Must be a variety of works with minimal giclees or prints. The gicless or prints must be balanced and not dominate the baffle space in quantity.
- You must be able to meet all Hosting, Take-in and Art Removal dates. Please make arrangements for someone else to manage it for you. No art is stored in the gallery.
- AFTER YOU APPLY: You must process the following:
- Your Artist Waiver/Agreement link is provided in your application submission email, and you must sign it online. (no exceptions)
- You will receive in a second email a copy of the Waiver/Agreement in PDF format which much be sent to the Baffle Coordinator at: [email protected]. (Do not send parcel post ). Get someone to assist you if need be.
- Rotation Schedule: In 2025, each session, artists will be rotated, and assigned based on the date you applied. (Schedules may vary due to Gallery activity and needs).
- Calendar all of your Hosting dates immediately with [email protected]. See Item 5 for the Calendar links.
- Read/save your emails.Questions: contact the Baffle Coordinator, Charcee Colosia for questions at [email protected].
You have an opportunity to participate in a juried process to secure a (2-month term) or more in our jewelry cases, when available. Fees are $42 for 2-months. Contact our Coordinator, Julie Brooks for further details at [email protected].
You are required to be a paid Member.
Review the Jewelers/3D/Pedestal Instructions, and then email to above. If accepted, you will be redirected to pay, and enter your application to secure your placement.
Towers: 15”w x 11.5”d X 15” h, load weight bearing 5 lbs, enclosed with a glass shelf. Please protect any bases that might scratch the glass.
Space is limited. New Jewelers/3D Tower/Pedestal artists Apply/Pay here. Towers: Fee-based $42 for 2 months. Fees are not refundable, so enter carefully, and your location is not transferable.
Review all the requirements: Instructions.
You have an opportunity to participate in a juried process to secure a (2-month term) for placement on one of three available columns, 14″x14″ with a 12″x12″. acrylic shielded base, load weight bearing 40lbs maximum. (Pedestal rentals iare not aviailable in the month of August or September due to the Open Shows)
Space is for only 3 gallery pedestals, (one pedestal per artist). Contact the Coordinator for further details at j[email protected]. If accepted you will be redirected here to pay and enter your application details. Space is limited so act now Apply/Pay here. Fee-based, $31 for 2 months, all fees are non-refundable.
Pedestals: 14wx14x with a 12wx12x acrylic pad. Please protect your bases with feltpads or bumper on the bottom to diasplay (Art scratches the acrylic)
Become a Gallery artist on our website ARTIST PAGE
APPLY Here: The Application is specific to the details required to process.
As a current member of the Carlsbad Oceanside Art League (COAL), you are registering to have your artist page displayed on the COAL/NCAG website. You must include the following:
- A high-reso photo of yourself not over 2 mg.
- An Artist Statement and/or Bio as filled out below
- Upload 6 high-reso photos of your artwork, not over 2 mg each
- Acknowledge the Waiver to Hold Harmless the COAL/NCAG for any works that are copied from the website without your permission.
- A registration fee of $45.00 is payable on this application.
- Updates to your artist page are $5.00 each to help defray our website’s monthly hosting costs.
Please allow 7 days to complete the process and get your page up and running.
Holiday Cards/Ornaments & More
- Contact: Card Coordinator, Vivi Anderson for all card on all racks. via text” (760) 889-6089, (up to 12 each)
- Contact: Ornament Coordinator(s) Julie Brooks via text: (909) 538-6218 or Cheryl Ehlers via text at (760) 519-1551 for managing the (up to 10 each)