Monthly Shows, Schedules, Programs, Gallery & More
View all dates and information below by going to THINGS TO KNOW. But first, this month’s gallery activity.
Peoples Choice: JAN
Artist, John Olvaney
Beep, Beep, Congratulations on your sale at the reception!
Best of Show: FEB, Judge Scott W. Prior
Artist, Rachele Furnberg
Elephant, Oil
MARCH SHOW: March 3 – April 7. Registration Opens: FEB 4th, and closes FEB 28th. This show will explore new perspectives and encourages thinking beyond the obvious and looking for deeper meanings or wider context that actively pushes against established norms or constraints. Looking forward to seeing what you come up with this month!
THINGS TO KNOW
NEW: For out artists. sell and demo at the receptions. Become a Featured Artist for the day. Box 4 below.
Membership Renewal Fee Schedules are no longer open after JAN 31. But you can still apply anytime during the year at pro-rated fees. APPLICATION
It is the Member’s responsibility to follow the steps required to enter shows. All entries are to be completed online. Payment can be made by Paypal, credit card, or debit card. Please remember. Fees are not refundable.
- Important to know: If you experience issues entering art information, clear your cached browser history.
- Member Monthly Shows You must be a Member in good standing.
- Regular Monthly Shows: up to 4 entries. All art must not be less than 9″ and no larger than 60”, measured on the diagonal. (1 large piece of 50″- 60″ is accepted). Special shows may stipulate other requirements in the Prospectus. All art for the public sale must be presented professionally. Not using a frame? Make certain all edges are painted or gallery wrapped, and neatly finished.
- Monthly Show Application, to register: click here
- Application Form Edits: Changes to entry form must be recevied within 24hrs of your show submission, date. Do not submit a second application to correct any errors, Submit corrections to [email protected].
- Know your height, width, and diagonal measurement to complete the application and payment information, respectively.
- Register early: You must register before the deadline, which will be the last day of every month. (Special Shows have exceptions) Be aware that entries will not be accepted after the show reaches capacity, even if that is before the deadline. Always review the Annual Calendar (above) for show dates and times.
- Know the new wiring requirements located in Box 5: Gallery – Policies, Hosting, Calendar, Docs and Info.
- Important: All art for sale must present as professional quality, and be clean, without cracked or dirty frames or glass, and no molded mats. Ask yourself? , “Would I buy this artwork in this condition?” Your art will be reviewed at take-in, to determine if it meets our standards and preparation guidelines. If the art does not, it may be turned away with no refunds.
- Take-in: The Gallery will accept art from 10am to 1pm.
- Take-in exceptions: On rare occassions, if you need an early take-in, you must contact the Gallery Manager for prior approval. Be sure when you bring it in, that you have signed your artwork onto the log located in the backroom on the wall. If it is not signed in, it will not be accepted for the show. Please contact Gertrude at [email protected]
- Art Removal: This occurs at the next show next take-in, unless specified differently. We do not store leftover art in the gallery over 24 hours. Please consult the Annual Calendar above for these dates.
- HOSTING Calendar Link:. Member artists are required to host the gallery for one session (usually 3 hours) during each month in which they enter artworks. The Hosting Calendar found there is read-only, so you cannot sign up directly on the calendar. Search the calendar for two sessions that work for you. Submit the dates and times of these two sessions to the Hosting Calendar chair at [email protected]. You will receive a notification of the accepted option. Please note: The hosting policy and sign up, can be found by clicking Box 5: Gallery – Policies, Hosting, Calendar, Docs and Info.
- Members Shows: If your art is sold, you can replace your art pieces with one of the same size free of addition cost. Please bring typed replacement labels. For Open Shows there is a fee for such replacement as noted in the Prospectus.
- Use the 2025 Annual Calendar for all gallery dates/timelines and information on all our shows. Do not be left out! To be sure you enter as soon as the show opens mark your calendar ahead of time.( See above)
- Please Support your Peers: The receptions are important! Meet our new artists, and share your art with the public as well with each other. We strive to have each submitting artist attend at least FOUR receptions per year—of course we encourage you to attend all of them!
- Reception donations are appreciated. Every dollar goes toward the food. purchases. Donate here. Wine is also appreciated.
- Reception: Helper Team Signup here and thank you!
We need Volunteer Members to assist us, to keep the shows, and gallery running. Please, sign up to volunteer at some level in support of the Gallery.
DO YOU KNOW WHAT IS HAPPENING IN THE GALLERY? Read below.
Silent Auction Item: FEBRUARY– In Too Deep by Cappie Geis. This is a necessary part of funding our programs. View our Silent Auction page. We encourage your artistic donations!
Below are a glance at the updates of what is going for 2025. Open shows for all artists. Please review them and place them on your calendars Box 5. so you do not miss any of them.
We are seeking volunteers to assist with these shows so please lend a hand, and reach out to us at [email protected]. Thank you.
Entrance is fee-based;
Members to $25/$35 (1-day or 2-days)
Non-Members to $45/$75 (1-day or 2days)
You must have a Sellers Permit, (see info here) and, Contact Deb Capetz for details at [email protected]. More info to come!
This payment feature is available for payment on the day of only for Members and Non-Members. Art on the Green is an artist COAL program where you can exhibit and sell your artwork every weekend (Sat and/or Sun) at the Carlsbad Inn on the front lawn (weather permitting).
All the details are located on the tabs at the left.
- NEW Reception Opportunity: Sell/Demo out front, and become a Featured Artist in our advertising. Details are here.
- Art on the Green: View Box 3
- Baffle Artists: As announced via eblast. View Box 7
- Jewelry / 3D artists:. View Box 8
- Pedestal Artists (3D): View Box 8
- Various Shows/Events: Coming in MAY, AUG, SEPT, DEC. View Box 2
- Artist Website Page: Signup for an Artist Page. View Box 10
- FREE Opportunities: At the gallery storefront Sign up here.
- Enter to Demo or Sell your art in front of the gallery (reception days exception)
- Stage a Free Demonstration anytime, in front of the gallery
- Host an Artist Reception: Requirements apply (Contact Gallery Mgr.)
- Volunteering: Signup Application or use the Signup Tasks and Special Needs
- Cards/Shrinks.Holiday Sales and Ornaments – View Box 11
- Becoming a Member: Apply here
The COAL/NCAG’s policies, procedures, and forms governing the Gallery management operations are listed below. Everything is at your fingertips and is intended to be used as a reference for the League’s current information required for being a Member. *Note: Information is updated regularly.
- Welcome letter (All Members’ information – SAVE)
- Art Show Rules, Guidelines, Categories (Learn the procedures)
- How to Prepare Your Art with the *New ProHanger Mounting Procedures
- Best of Show Winners (Winners are provided a $50 stipend)
- Monthly Show Winners
- Demos & Expressions & Demo Artists
- Volunteering (We need more of you)
- Gallery Hosts Substitutes, (Fee-Based)
- Hosting Calendar, Viewable only – (Not editable). Select any available date, and email your request to the Calendar Chair at [email protected] to obtain a confirmation. If you experience issues with incorrect times appearing on your phone, you will need to update your phone browser or add Google Chrome. It is a free download.
- Parking Permit – Signup These are directly issued/emailed to Hosts monthly. You can also use this link to obtain it again via the link.
- Card / Shrink-Wrap Guidelines
- Creating a Gallery Bio – Tips
- Instagram and Facebook: Contact [email protected] for submissions.
- Newsletter Advertising Policy
- Membership Brochure
The Gallery Manual of Procedures is also available onsite at the front desk for all Members referencing the above listed details.
Go to our Demos & Expression page to learn more about schedules and instructors. Sponsored in part by the Carlsbad Cultural Art Department. TIME: 1:45pm – 3:15PM.
Baffle availability 2025: Will vary this year. 2-months, and some 1-month openings will apply. Opening dates are posted in the Brushmark, the first of each month. Location assignments are “first come first serve” based on the sign-up date received. Fees are not refundable.
Must be a Member in good standing.
Baffles are closed for MAY a (1) month show with limited space, until we get our entrants for the Inspire Youth Program. There may be open space available in May, TBA on April 15th. The fee for May is $45 for (1) month.
Baffles will OPEN for JUN/JULY on April 20th.
Regular fees are $90 for (2 )months,. Shows will close automatically when filled. Apply/Pay here. Fees are not refundable, and correctness is the responsibility of the artist to enter carefully. You must be able to meet the Gallery Baffles Schedules to apply.
- BEFORE YOU APPLY: You need to be able to COMPLY with all the following below information.
- First, review the Baffle Guidelines and Instructions. (Print/save)
- No glass on framed artwork is permitted.
- The weight of artwork must not exceed 1.5 lbs per piece, up to 6 pieces at 1.5 lbs at this weight, or more if lighter weighted pieces. Do not crowd or over weight the panels.
- Artwork: Must be a variety of works over 50% originals versus giclees or prints. The gicless or prints must not dominate the baffle space in quantity.
- Prepare to meet all Hosting, Take-in and removal Baffle schedules: Please make arrangements for someone else to manage it for you. No art is stored in the gallery.
- AFTER YOU APPLY: You must process the following:
- Your Artist Waiver/Agreement link is provided in your application submission email, and you must sign it online. (no exceptions)
- You will receive in a second email a copy of the Waiver/Agreement in PDF format which much be sent to the Baffle Coordinator at: [email protected]. (Do not send parcel post ). Get someone to assist you if need be.
- Rotation Schedule: Each session artists will be rotated, and assigned based on the date you applied.
- Calendar all of your Hosting dates immediately with [email protected]. See Item 5 for the Calendar links.
- Read/save your emails.Questions: contact the Baffle Coordinator, Charcee Colosia for questions at [email protected].
You have an opportunity to participate in a juried process to secure a (2-month term) or more in our jewelry cases, when available. Fees are $42 for 2-months. Contact our Coordinator, Julie Brooks for further details at [email protected].
You are required to be a paid Member.
Review the Jewelers/3D/Pedestal Instructions, and then email to above. If accepted, you will be redirected to pay, and enter your application to secure your placement.
Towers: 15”w x 11.5”d X 15” h, load weight bearing 5 lbs, enclosed with a glass shelf. Please protect any bases that might scratch the glass.
Space is limited. New Jewelers/3D Tower/Pedestal artists Apply/Pay here. Towers: Fee-based $42 for 2 months. Fees are not refundable, so enter carefully, and your location is not transferable.
Review all the requirements: Instructions.
You have an opportunity to participate in a juried process to secure a (2-month term) for placement on one of three available columns, 14″x14″ with a 12″x12″. acrylic shielded base, load weight bearing 40lbs maximum. (Pedestal rentals iare not aviailable in the month of August or September due to the Open Shows)
Space is for only 3 gallery pedestals, (one pedestal per artist). Contact the Coordinator for further details at j[email protected]. If accepted you will be redirected here to pay and enter your application details. Space is limited so act now Apply/Pay here. Fee-based, $31 for 2 months. Fees are not refundable, so enter carefully, and your location is not transferable.
Pedestals: 14wx14x with a 12wx12x acrylic pad. Please protect your bases with feltpads or bumper on the bottom to diasplay (Art scratches the acrylic)
Become a Gallery artist on our website ARTIST PAGE
APPLY Here: The Application is specific to the details required to process.
As a current member of the Carlsbad Oceanside Art League (COAL), you are registering to have your artist page displayed on the COAL/NCAG website. You must include the following:
- A high-reso photo of yourself not over 2 mg.
- An Artist Statement and/or Bio as filled out below
- Upload 6 high-reso photos of your artwork, not over 2 mg each
- Acknowledge the Waiver to Hold Harmless the COAL/NCAG for any works that are copied from the website without your permission.
- A registration fee of $45.00 is payable on this application.
- Updates to your artist page are $5.00 each to help defray our website’s monthly hosting costs.
Please allow 7 days to complete the process and get your page up and running.
Cards/Shrink Wraps/Holiday Cards/Ornaments & More
- Contact: Card Coordinator, Vivi Anderson for all card on all racks. via text (760) 889-6089, (up to 12 each)
- Contact: Shrink Wrap Coordinator, Anne Gamble by cointacting the gallery. 760-434-8497,
- Contact: Ornament Coordinator(s) Gertrude Lewis at [email protected] or via text: (818) 421-7760, (up to 10 each)